Human Resources

New Hire APT Flow Chart Faculty and APT New Hire/Rehire Checklist KapCC Vacancy Procedure (K9.495) KapCC Request to Fill Critical Position Form Position Management Request Form – (replaces SF-1, SF-2) Application Sign Out/In Form Form 17 – Recruitment/Selection Form Candidate Release Form KapCC Reference Check Form

D-55 Timesheet – Hourly, Overtime, Differential Pay D-55 Timesheet Instructions KCC Form 10 – Authorization for Overtime Request for Duplicate W-2 2023 Payroll Deadlines – After the Fact 2023 Payroll Deadlines – LAG 2022 Payroll Deadlines – After the Fact 2022 Payroll Deadlines – LAG Multi Factor Authentication (MFA) Signup (Instructions) Hawaii Pay (HIP) for: Direct Deposit (Instructions) Beneficiary for Unpaid Wages (Instructions) Pay Statements (Instructions) W4 and HW4 Tax Withholding and Exemptions (Instructions) W2 Tax Return (Instructions) Address and Emergency Contacts (Instructions) UH Form 200 – Leave Without Pay for Civil Service Personnel UH Form 11 – Certificate for Compensation […]

Civil Service: New Hire Civil Service Flow Chart Position Description Template Instructions Position Description Template Position Description Supplement Position Management Request Form – (replaces HRD-1, UH Form 13) Application Sign Out/In Form KapCC Reference Check Form Request For Criminal History Record Clearance for State Civil Service New Hire Checklist – OHR New Hire Transmittal Form (UH login required) Non-Civil Service 89 Day Emergency Hire: 89 Day Emergency Hire Appointment Procedures KapCC Critical to Fill Request for Casual/89-Day HRD-397 – 89 Day Emergency Hire 1st and 2nd appointment for all funds HRD-396 – 89 Day Emergency Hire Additional form if 3rd+ […]

Human Resources Forms Notes: * Forms listed by type. To find a specific form, please make use of the “Find” function: Control key plus F key (Windows) or Command key plus F key (Apple) * Following an update, Browser Cookies and Cache may need to be cleared in the browser’s “Preferences” to view the current version of this page and the associated links * When links redirect to PDF files, please download and view these PDF files in Acrobat or other PDF software. Form boxes, signature boxes, and other features may not display or print properly when viewing and printing […]

KapCC Critical to Fill Request for Casual/89-Day Casual Hire Flow Chart Casual Hire Recruitment Guide KapCC Casual Appointments HireNet Screening Grid Casual/Overload/Summer Session Checklist KapCC Recommendation to Fill Casual Position Form 20  – Casual/Overload/Lecturer Appointments (Kuali Build) Casual Employment Application Casual Hire Sample Regret Letter PTS Deferred Compensation Booklet PTS Deferred Compensation PTS Enrollment Form Hawaii Civil Rights Commission “What is Employment Discrimination” Handout

New Hire/Rehire Faculty and APT New Hire/Rehire Lecturer New Hire/Rehire Casual/Overload/Summer Session New Hire Civil Service Checklist – OHR New Hire Transmittal Form (UH login required) New Hire/Rehire Student Exit Checklist Out-Of-Office (OOO) Checklist

Lecturer Flow Chart Form 17 – Recruitment/Selection Form Lecturer Pool List Lecturer New Hire/Rehire Checklist Casual/Overload/Summer Session Checklist Request to Hire from Different Campus Form 20  – Casual/Overload/Lecturer Appointments Work Schedule Disclosure Form Record of Outside Employment Form (A9.240 Attachment 1) Lecturer Step Placement Guidelines KapCC Initial Step Placement KapCC Step Placement Update PTS Deferred Compensation Booklet PTS Deferred Compensation PTS Enrollment Form Lecturer Offer Letter and Memo Templates: Fall/Spring Semester Offer Letter Summer Offer Letter Lecturer Initial Step Placement Letter Year Round Appointment Offer Letter Memo – Approval to Hire Lecturer by Exception (15 or more TEs) Memo – […]

New Hire Faculty Flow Chart Faculty and APT New Hire/Rehire Checklist KapCC Vacancy Procedure (K9.495) KapCC Request to Fill Critical Position Form Position Management Request Form – (replaces SF-1, SF-2) Application Sign Out/In Form Form 17 – Recruitment/Selection Form Candidate Release Form KapCC Reference Check Form Level Pay Option Agreement (A9.590) Faculty Initial Salary Placement Record of Outside Employment Form (A9.240 Attachment 1) Faculty Offer Letter Templates: 9 Month Faculty Temporary Offer Letter 9 Month Acting Instructor Offer Letter 9 Month Tenure Track Offer Letter 11 Month Vacation Accruing Tenure Track Offer Letter 11 Month Vacation Accruing Non Tenure Track […]

Faculty: AP 9.590 Level Pay Option Agreement 9 Month – Acting Instructor Offer Letter 9 Month – Temporary Offer Letter 9 Month – Tenure Track Offer Letter 11 Month – Acting Instructor Offer Letter 11 Month Vacation Accruing Non-Tenure Track Offer Letter 11 Month Vacation Accruing Tenure Track Offer Letter Faculty Multi-Year Appointment Supported by Extramural Research and Training Contracts and Grants Additional General Terms of Employment for Faculty Lecturer: Year Round Lecturer Offer Letter Summer Lecturer Offer Letter Fall/Spring Lecturer Offer Letter Lecturer Initial Step Placement Letter Civil Service: Included BU 01 Included BU 03/04 Excluded (63) Exempt (63, […]

SECE Website Student New Hire Flow Chart Student New Hire/Rehire Checklist Student Employment Procedures (A9.880) Student Grievances Procedures (A9.860) SECE Instructional Guidebook To UH Employer Functions KapCC Two Job Memo PTS Deferred Compensation Booklet PTS Deferred Compensation PTS Enrollment Form KapCC Student Assistant FICA Exemption Questionnaire KapCC Student Employee Request for Overtime

Casual/Overload/Summer Checklist KapCC Request to Hire UH Form 3 – Request for Authorization of Overload Workload Commitment Form – Faculty (Discontinued on December 31, 2021) Workload Commitment eForm – Faculty (To be used starting 2022) UH Form 22 – Lecturer Work Schedule Disclosure Form Form 20 Effective Spring 2021 – Casual/Overload/Lecturer Appointment Personnel Action Form (PAF) Form 20 Effective Fall 2021 – Casual/Overload/Lecturer Appointments (Kuali Build) PTS Deferred Compensation Booklet PTS Deferred Compensation PTS Enrollment Form

For prioritization, tracking and documentation of requests to our HR Department please see the below list of Google Forms for the appropriate Action Request: Data Report Request – Form to request data reports from our HR Department. Document Request  – Form to request any kind of document from our HR Department. Document Submission Form – Form to submit any documents to HR Department. Please note, continue to use UH FileDrop for documents that contain confidential information. HR Training Site Access Form – Form to request access to the training materials we have posted on Laulima PeopleSoft 9.2 Update/Correction Form – […]

KapCC Form 20 –  For Casual/Lecturer/Overload Appointment KapCC Position Management Request – For making establishing a new position, filling/redescribing/abolishing an established position, Continuing temporary positions, Updating Account Codes, etc… KapCC Record of Outside Employment KapCC Conflict of Interest Form

  APT Hire Casual Hire Civil Service Hire Faculty Hire Lecturer Hire Student Hire Position Changes Personal Changes  

Online Leave System Website for: Leave Requests (vacation, sick, etc) Leave Balance Review User Guide for Online Leave System UH Form 62  – Leave Without Pay for BOR Personnel (A9.420) UH Form 122 – Parent-Teacher Conference Leave Form UH Form 200 – Leave Without Pay for Civil Service Personnel Out-Of-Office Checklist

Personal Changes: Personal Change Flow Chart UH Form 33 – Change/Correction of Name, Marital Status, Address, Phone Number UH Form 33A – Emergency Contact Information Employee Declaration of Marital Status or Domestic Partnership ERS Form 1-A Pension Designation of Beneficiary EUTF Life Insurance Designation of Beneficiary Form EC-1 for Qualifying Event – EUTF Enrollment Form for Active Employees Form EC-1 for Open Enrollment – EUTF Enrollment Form for Active Employees Personal Development: Tuition Waivers UH Form 410 – Training Request Form

Quick Reference Links: Position Management Request Form – For E/M, Faculty, APT & Civil Service Position Requests (replaces SF-1, SF-2, HRD-1, UH Form 13) Form 20 Effective Spring 2021 – Casual/Overload/Lecturer Appointments Personnel Action Form (PAF) Form 20 Effective Fall 2021 – Casual/Overload/Lecturer Appointments (Kuali Build) Checklists Flow Charts Screening Committee I-9 Form and Instructions Position Changes Flow Chart Faculty Hires Lecturer Hires Overloads Administrative, Professional and Technical (APT) Hires Civil Service Hires Casual Hires Student Hires KapCC Faculty/Staff ID Card Request KapCC Faculty/Staff Form for UH Directory NeoGov On-boarding Guide

HR Reference Guides – Guides and other reference materials for common Human Resources tools Helpful Links – Quick links to useful employee resources Department ID List – Complete list of Department IDs, formerly referred to as EAC (Employing Agency Code)

Reasonable Accommodation Request – Non Disability Reasonable Accommodation Request – Disability LGBTQ+ Resources: Kapiolani Community College Commissioners on LGBTQ+ Equality SafeZone Program Title IX Resources: Title IX Coordinators Get Help Title IX Training Employee Assistance Program (EAP) Whistle Blower Hotline Equal Employment Opportunity Resource (EEO) Coordinator Complaint Form

Form 17 – Recruitment/Selection Form Flow Charts Screening Committee Confidentiality Agreement

Tuition Waiver Information (OHR) Faculty and Staff Eligibility (RP6.207) UH Tuition Waiver Form KapCC Tuition Waiver Addendum for Supervisor Approval/Awareness Employee Declaration of Marital Status or Domestic Partnership (if tuition waiver is for spouse)

University of Hawaii Works Compensation Website What to do for work-related injury/illness Highlights of the Hawai‘i Workers’ Compensation Law UH Form 79 – Report of Work Related Injury/Illness (A9.720 Attachment 1) UH Form 83 – Time-off from Treatment of Work-Related Injury/Illness (A9.720 Attachment 4) UH Form 41 – Election for Compensation Form (A9.720 Attachment 6)

Administrative Procedures: Plan for Civil Service Employees Covered by a Collective Bargaining Agreement (A9.770) State of Hawaiʻi Temporary Disability Benefits Plan for Non-Bargaining or Excluded Employees (A9.771) Forms and Information: Notice to Employees Included in Collective Bargaining Units 1, 2, 3, 4, 7, 8, 9, 10, 11, and 13 Notice to Non-Bargaining Officers and Employees HRD(TDI)-1 – Claim For Temporary Disability Benefits Form

New Hire Notice to Employees Affordable Care Act (ACA) Employee Notice Campus Guide Campus Security Brochure Campus Security Statistics Equal Employment Opportunity Title IX Resource Guide Equal Employment Opportunity/Affirmative Action Resources Sexual Harassment (EEO/AA) Brochure Employee Assistance Program (EAP) Employee Benefits for Faculty and Staff Employment of Relatives (AP 9.335) Family and Medical Leave Act (FMLA) Poster Federal Tax Limit on Pension Compensation Health Benefits Reference Guide – EUTF Booklet Health Insurance Portability and Accountability Act of 1996 (HIPAA) Notice Information on Importation/Shipment of Chemicals and Hazardous Materials Memo Re: Temporary Employees on Extramural Funds Nondiscrimination and Affirmative Action Policy […]